Office Administrator (Bilingual Spanish and English)
Office Administrator (Bilingual Spanish and English) | Salary £Excellent plus Benefits | Mallorca Island
SRGEurope have been appointed to recruit an experienced bilingual Spanish and English Office Administrator on behalf of a successful professional Company based on the island of Mallorca.
This is an excellent opportunity for an experienced Office Administrator who is looking for a new challenge in their career and wants to develop their skills.
The Office Administrator will support the Legal PA team and work closely with the Director team
The Office Administrator responsibilities:
Working alongside other Secretarial support.
Overseeing meeting room booking schedules and ensuring appropriate room set-up and refreshments are in place for meetings, greeting clients and external visitors when they arrive for meetings, as necessary.
Answering and managing incoming telephone calls in a professional manner; setting up conference calls as needed.
Dealing with all suppliers to the business, coordinating invoices and payments (mainly Spanish speaking)
Ensuring all the relevant forms and documentation with the local authorities are completed and filed to date
Assisting where required with the following - processing expense claims, printing and collating documents into legal bundles, binding documents (working with the team's paralegal), hand delivering letters and court documents to other firms and court (e.g.
to get a consent order signed)
Ensure all office related file management and file housekeeping procedures are in place to ensure filing is constantly up to date; receiving and processing file management requests.
Facilitating the shredding or other secure disposal of confidential documents.
Working with the paralegal to ensure that filing related to cases is managed appropriately.
Other duties as assigned.
The Office Administrator requirements:
Previous Office admin experience, minimum 2 years
Communicate effectively in English and Spanish, both orally and written
Work efficiently, at times under pressure
Excellent organisational skills and attention to detail.
Keeping accurate and up-to-date records of tasks assigned and progress made with such tasks
Prioritise own workload in order to juggle conflicting demands and meet deadlines
Liaison with PAs and other support staff
Technically proficient with Microsoft Office programs / conferencing systems
Provide excellent customer service to both internal and external clients
Good interpersonal skills and positive, enthusiastic manner
If you feel you have the necessary skills and would be successful in this position, please apply now for immediate consideration.
Mallorca is the largest island in the Balearic islands located in the Mediterranean near neighbouring Menorca and Ibiza.
It is easily accessible from most UK airports and is approx.
2.5 hours away.
The weather is outstanding and it is renowned for being very safe making it an ideal location for families.
Spanish is the official language but English is widely spoken.
The island offers both sea with beautiful coastlines as well as mountains and due to its size you can reach them both within a day.
There really is something for everyone.
If you would like to proceed to the next stage press apply now, if you want to know more e-mail us at firstname.lastname@example.org
We have a variety of jobs ranging from £25k-£100k, so if this one is not suitable please visit our website www.srgeurope.com for other exciting opportunities you can apply for.
Office Administrator | Form completion | Supplier invoices | Mallorca| Fluent Spanish and English
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